Procurement Associate G6

Islamabad

Job Description

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
TERMS AND CONDITIONS

Job title: Procurement Associate
Grade: GS6
Contract type: Fixed Term
Duty Station: WFP Country Office, Islamabad

This vacancy announcement is for Nationals from Pakistan only. Deadline for applications is 11 June 2020. Only short-listed candidates will be contacted.
ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT

This job is based Country Office Islamabad, and report to a Head of Unit, Chief, or delegated official.

Job holders at this level demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise, provide technical advice, coach and coordinate a team of support staff.
JOB PURPOSE

To provide coordination, administrative services and research to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)

  • Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
  • Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
  • Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
  • Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
  • Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
  • Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
  • Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
  • Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
  • Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
  • Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
  • Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Tendering and Contracting Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.
Vendor Management Leverages basic understanding of business needs to define vendor requirements and selection criteria.
Commodity and Product/Service Intelligence Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
Ethics and Compliance Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.
STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of higher secondary school certificate supplimented by university degree in supply chain, business administration or related field.

Experience & Skills:
  • Six or more years of progressively responsible working experience in procurement including working with retailers and markets, cash based transfers and FSPs.
  • Following the policy and normative guidelines issued by WFP’s Management in CO, RB and HQ.
  • Coordinate and support One UN procurement working group activities including sustainable procurement practices.
  • Welcoming behaviour for innovative ways of working and use of technology in the procurement function.
Language:
Excellent oral and written English and Urdu.
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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.


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