Administration Executive


Job Description

Overall Scope:
The position act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. Ultimately, the position will ensure that administrative activities run smoothly on a daily and long-term basis.

Key Responsibilities:
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Develop admin processes, procedures and checklists as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events
Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
Sending out and receiving mail and packages, sending emails, managing documents and files, sending and receiving documents for the company,
Answering the phone, assisting in various daily operations, operating a range of office machines such as photocopiers and computers.

Bachelors or Masters in public administration, or business administration
Proven work experience as an Administrative Executive,
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
High school diploma; additional qualifications in Office Administration are a plus

Required Skills

Administrative Functions, Administrative Office Support, Administrative Management,

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