Administrative Assistant

Lahore, Pakistan

Job Description

Provide administrative support to Finance and BIS departments.

  • Manage Travel, Visa, Boarding & Lodging arrangements for Finance Department and BIS department.
  • Manage Travel, Visa, Boarding & Lodging arrangements for foreign visitors and external stake holders (auditors, bankers) as and when needed.
  • Agenda making for Local and International Visitors and making sure Agenda timelines are being followed in a timely manner.
  • Prepare Travel and Expense Reports (T&E) and to ensure that all T&E's are complied with Corporate T&E policy.
  • Regular coordination with Travel Desk for travel plans
  • Hotel reservations locally and internationally.
  • Calendar management for respective departments and LT members
  • Maintain files for CFO, Finance and BIS department.
  • Coordinate internal & external meetings.
  • Assistance in the preparation of business Presentations and writeups.
  • Participation in events as Admin Committee member as per requirement.
  • Collaborate with cross functional managers and departmental assistants to follow up on Finance related matters.
  • Providing support in managing internal department events (birthdays, townhalls, R&Rs etc.)
  • Provide assistance to new joiners, existing employees for relocation purposes
  • All tasks/work activities performed are GCS compliant

 

Qualifications/Requirements

Knowledge/Skills:

  • Excellent computer skills in MS Office.
  • Proficiency in Microsoft tools (Excel, word)
  • Computer proficiency (emails, internet etc.)



Experience:

  • 4-5 years in similar capacity;


Competencies:

  • Excellent communication skills - spoken / written/ Email Correspondence / Presentations. (English, Urdu)
  • Excellent analytical skills and interpersonal Skills
  • Strong team player and leading from the front
  • Strong time management skills
  • Perform under pressure
  • Multi- tasking ability with proven skills
  • Proficient in maintaining speed in work
 

Relocation Eligible: Not Applicable
Job Type: Regular


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