Administrative Associate

Peshawar

Job Description

2000756

Administrative Associate

Job Posting: 16/Mar/2020
Closure Date: 30/Mar/2020, 4:59:00 PM
Organizational Unit: FAPAK
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Pakistan-Peshawar
Duration: 9 months
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting

This position is located in FAO Representation to Pakistan, based in Peshawar. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) and Direct Supervision of International Project Coordinator, the Administrative Associate will carry out the following tasks.

Technical Focus

Conduct administrative support functions in relation to staff, office premises, furniture, equipment, vehicles and transport in accordance with FAO guidelines.
Maintain inventories of non-expendable items of furniture, equipment and vehicles.
Ensure correct maintenance of vehicle log books and records of fuel and repair or maintenance by all drivers.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Tasks and responsibilities
Conduct administrative support functions in relation to staff, office premises, internet, furniture, equipment, vehicles and transport in accordance with FAO guidelines.
Work and coordinate closely with the provincial program team (including district staff) to ensure timely and well administrated missions, meetings, events etc.
Work closely with the finance staff to ensure timely processing of documents and participate as necessary in negotiation of lease agreements with vendors and UN partners for premises and vehicles.
Supervise drivers and janitorial staff
Maintain inventories of non-expendable items of furniture, equipment and vehicles
Ensure adequate maintenance of office premises, all equipment security appliances and vehicles
Ensure correct maintenance of vehicle logbooks and records of fuel and repair or maintenance by all drivers
Provide general office support services to help ensure the smooth functioning of offices including necessary bookings and reservations as required

Minimum Requirements
University Degree (Bachelor’s or equivalent) in administration, management, accounting and finance;
Five years of progressively responsible administrative, accounting and office management experience.
Good knowledge of IT Skills; MS Office applications, and office technology equipment.
Working knowledge of Urdu and local languages in KPK, and a good working knowledge of English;
National of Pakistan.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Selection Criteria

Candidates will be assessed against the requirements listed above

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

Candidates are requested to attach a letter of motivation to the online profile.
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT


Similar Jobs

RFP - Skills Building Trainings & Business Development Trainings United Nations Pakistan  Pakistan

  Request for Proposals (RFP) - Skills Building Trainings & Business Development Trainings for Returning Labor Migrants & Communities in Punjab International Organization...

View similar Jobs of Business Management and Administration
Specialist Product & Business Analyst Jazz Telecom  Islamabad

Description : Grade Level: L1 Location: Islamabad Last date to apply: 25th April, 2022 What is Specialist Marketplace Product & Business Analyst? As...

View similar Jobs of Business Management and Administration
Business Analyst Telenor  Islamabad

  Last Date to Apply: 6th April, 2022   Employment Type: This is a full-time position. Grade: This is a grade 2 position. Location: This role is based in...

View similar Jobs of Business Management and Administration

More Jobs like this Job

SEO Content Writer - Proofreader - Editor BOHRADEVELOPERS  Karachi

  We are looking for a Content Writer to join our editorial team and enrich our websites with new...

Human Resource Business Partner Afiniti  Karachi

Who are we? Afiniti is the world’s leading applied artificial intelligence and advanced analytics provider. Afiniti Enterprise...

Manager Accounts Finance Hextar Chemicals Enterprises  Lahore

About the role: This is a senior position so minimum 8 years, working experience as Accounting/Finance Manager or...

Magento Developer Required PrograminStudio  Rawalpindi

Programinstudio is awaiting Resumes for Magento developer who is comfortable with Magento 1 & 2 having moderate theme and module...

Business Development Manager Con Circles IT Solutions LLC  Islamabad

Job Description We are looking experience Business Development Manager who have a experence in Website Projects, Understnad...

Deployment Engineer. Afiniti  Islamabad

Configuration and managing Afiniti applications for clients Troubleshooting and investigating production issues Assisting support team...

Sales Coordinator Cyber Internet Services  Karachi

1) To manage all pre-sales and post-sales operational activities pertaining to CRM. 2) To maintain the highest level of customer...

IT Business Analyst Starzplay Arabia  Lahore

Who we are Are you looking for a challenge that is going to provide you experience in agile/scrum environments? Are you eager to...