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Overview

DEO is responsible for regular and accurate compilation, and entry of all service delivery data of Ipas into excel and database. All the data entry hard copies will be maintained and archived in files accordingly. All the general and clinical activities of Ipas are recorded on forms and entered in database for which relevant records will be maintained accordingly. The data management covers all the activities conducted under Ipas initiated projects. DEO will assist the health systems, community engagement & R&E staff in planning the site monitoring and supervision field visits and prepare the data analysis sheets per requirement for follow up with sites and providers.

DEO is also responsible for making entry of all financial transactions in system/Workday. S/He will ensure quality of data entry work and preparing files for documentation and audit purposes and meeting the desired deadlines; Manage additional responsibilities including troubleshooting, file back-ups, regular updating, and retrieval of data, as and when required and maintain confidentiality regarding the information in the financial entries and field data forms.

Responsibilities

Program:

• Regular and accurate compilation, and entering of service delivery data
• Regular and accurate entering of commodities and supplies data in relevant datasheet
• Regular maintenance of the hard copy of all the data entries compiled and complete
• Assistance to health systems, community engagement & R&E staff in field visits as per requirement
• Manage additional responsibilities including troubleshooting, file back-ups, regular updating, and retrieval of data, as and when required
• Maintain confidentiality regarding the information

Admin and Finance:

• Regular and accurate compilation of all vendor bills/invoices as per Ipas SOP, ensure mathematical accuracy and prepare voucher package for payment, and entering of data in Workday
• Provide support to the Admin and Finance Unit by reviewing invoices, email correspondences, inventory records for initial request of payment and accountability to make sure they comply with Ipas’s requirements and procedures
• Preparing and maintaining files with each activity/transaction for documentation and audit purposes
• Assistance to Admin and Finance Unit as and when required
• Completion of the required tasks within the deadline
• Manage additional responsibilities including troubleshooting, file back-ups, regular updating, and retrieval of data, as and when required
• Maintain confidentiality regarding the information

Requirements

• Bachelors in Accounts/Commerce/Science/Arts or any other relevant field
• Diploma in computer literacy is a must with minimum 1-year experience
• Computer management skills
• Command on working with database software like MS Office, EPi Info, EPi Data and SPSS.
• Speed and accuracy with attention to detail
• Time Management Skills.
• Fluency in written and spoken English.

Commitment to Diversity

Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, marital status, veteran status, military service, disability, genetic information, gender identity, gender expression, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy