Finance Assistant

Islamabad

Job Description

 

The incumbent is a team member working under the direct supervision of Team Lead (Finance) and general overview of Operations Officer in a typical office environment. The Assistant is a team member; guidance is provided in the form of work programme, account guidelines, administrative and financial instructions. Supervisor/s and lead-worker/s determine priorities on the basis of changing and ad-hoc requirements. Incumbent performs day-to-day routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with supervisor. Some judgment and interpretation are involved in determining appropriate methods for processing of the various accounting tasks and in adapting established practices to assigned work. Complete work is reviewed by supervisor (s) for accuracy, adherence to the established procedures and deadlines.

  • Prepares vouchers in numerical order of the daily Imprest Account transactions. Sees to it that all the supporting invoices or receipts of payments and payment authorization are attached to the corresponding vouchers.
  • Calculates the monthly salaries, overtimes, travel claims, transportation expenses and other related payments of the general service staff, SSAs as well as daily wages staff.
  • Prepares monthly salaries and advances of general service staff and STPs (International Staff) based on the authorized payment advice received from EMRO and HQ.
  • Prepare payment in cash and in cheque for all local purchases, utility bills like telephone, fuel, email, internet and other miscellaneous expenses and ensures that all expenses are provided with sticker number or allotment numbers.
  • Arranges deliveries of funds for the running cost, funds for training courses, workshops, seminars, stipend of follows and other funds for WHO activities of the Sub Offices in Pakistan through UN flights, UN vehicles, Banks, money vendors, and other means and ensures the insurance coverage and confirms the receipts of funds.
  • Reviews and updates the running cost submitted by WHO Sub Offices in Pakistan
  • Reconciles bank transactions against cheques issued and paid under the Imprest accounts in USD and PKR.
  • Prepares the monthly Imprest accounts reports and other relevant financial reports. Maintains and updates financial records and files.
  • Performs other duties as assigned.

Essential Education: Completion of secondary education with relevant training in accounting.

Essential experience: At least 5 years’ progressive experience preferably with the organization or in a similar environment.

Functional Skills & Knowledge:

  • Good knowledge of modern office procedures
  • Good organizational and filling skills
  • Good knowledge of the WR’s Office procedures and established rules.
  • Ability to operate computer programmes

Competencies:

  • Communication
  • Teamwork
  • Producing results

Languages:

Very good knowledge of English and local language.

WHO is committed to workforce diversity.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

OTHER SIMILAR POSITIONS AT THE SAME LEVEL MAY BE FILLED FROM THIS VACANCY NOTICE.

 


Minimum Education:
Bachelors

Minimum Experience:
5 Years(At least 5 years’ progressive experience preferably with the organization or in a similar environment.)


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