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Are you passionate to join Ingram Micro team, we are looking for a "Finance Accountant" to perform various accounting activities involved in the maintenance of accounts payable

Responsibilities, Supporting Actions & End-Results

Major Responsibility:

• Invoice Booking & Payment Process : Trade & Non- Trade

Process trade vendor invoices and service provider invoices for travel / freight / customs duty / insurance/inventory by entering them into Aptec system

Supporting Actions:

• Booking of trade invoices after matching them to the GRN
• In charge of assigned Service Provider and vendor accounts.
• Make Monthly / Periodic reconciliation of Vendor Accounts against Ingram Micro accounts, immediately notifying any variances to the vendor and line manager for corrective action.
• Should be familiar on importation process.
• To handle payments to Service Providers and trade vendors.
• To advice vendors on payment status with invoices details.
• To cultivate friendly relationship always with all Service Providers and vendors and utilize the relationship for better service/ fast flow of invoices and credit notes / statements and for better payment terms.

• End Results:

AP ageing report and statement of account will be up to date at any point of time

Major Responsibility:

• Vendor Reconciliations : Trade & Non – Trade

Make Monthly / Periodic reconciliation of Vendor Accounts against Aptec Distribution accounts, immediately notifying any variances to the vendor and Aptec management for corrective action.

Supporting Actions:

• Reconciliation for Trade vendors done on a bi-monthly basis to ensure there is sufficient time to resolve issues if any before the month end and non- trade vendors reconciliation are done every month end. Notifying the vendor and the management of any additional cost involved on shipments, in order to minimize exposure of charges and unforeseen loss to the company.
• Should manage GL Accounts for monthly closing.
• Process with payment through Cheque / Cash/bank transfer & enter in to system.
• Manage collections, frequently coordinating with customer for timely recoveries.
• Petty cash Handling: Expense voucher preparation, payment with necessary approval & reconciliation with system
• Vendor Payments to be processed as per each vendors credit terms without incurring any late payment charges and missing out on any vendor rebates

End Results:

To ensure accuracy in the information recorded which would in turn result in accuracy in the financial reports and that proper controls are in place.

Decision Making Authority Level

Decisions free to make:

• … Prioritize payments based on their urgency and criteria with AP Manager approval.
• … Non trade – Freight invoice related issues directly sorted out with logistics dept....…

A decision requires to be discussed with controller ship:

• ... Price Differences
• ... Final payments to be approved and processed
• ... Reconciliation related issues
• ... No Proper response/ feedback from the vendor.

Candidates Profile -Qualifications and Educational Requirement

Qualification: Bachelor’s degree in Finance, Commerce or related

Experience : 2-3 Yrs in finance / Accounting role.

Knowledge : Technical expertise in using MS applications and work experience in submission of Sales Tax Returns and monthly withholding taxes

Competencies: Should hold strong written and spoken communication skills in English, presentation skills, team player, career oriented, action oriented, multitasking, can handle pressure.

General & Qualitative

• The ability to plan your own work, work on your own initiative and meet deadlines
• Pleasant and Confident telephone skills
• Teamwork , Reliability and Honesty

IM Competencies

• Results Oriented
• Change Agent
• Judgment & decision making
• Customer Impact top of mind
• Team Leadership
• Collaboration and Influence