Team/Office Assistant

Quetta

Job Description

Under the supervision of the Project Manager and in coordination with the senior general staff, the Team/Office Assistant provides clerical and general administrative support and is responsible for thefollowing key functions:

  • Receive and record all incoming and outgoing correspondence and mail, keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisor.-Screen phone calls and visitors. Respond to moderately complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling.-Draft routine correspondence on the basis of instructions and in accordance with standard practices and in compliance with the UNIDO Correspondence Manual.-Maintain the supervisor’s daily schedule of appointments; assist in organizing the logistics for meetings; prepare the necessary background documents and agendas; liaise with counterparts onattendance; assist in the preparation of presentation material; book meeting rooms and take notes at meetings, if required.-Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order.-Assist in completing back-to-office mission reports and claim forms.-Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary.-Maintain an up-to-date filing system (both hard copy and electronic).-Perform any other related duties as assigned.

 


Similar Jobs

RFP - Skills Building Trainings & Business Development Trainings United Nations Pakistan  Pakistan

  Request for Proposals (RFP) - Skills Building Trainings & Business Development Trainings for Returning Labor Migrants & Communities in Punjab International Organization...

View similar Jobs of Business Management and Administration
Specialist Product & Business Analyst Jazz Telecom  Islamabad

Description : Grade Level: L1 Location: Islamabad Last date to apply: 25th April, 2022 What is Specialist Marketplace Product & Business Analyst? As...

View similar Jobs of Business Management and Administration
Business Analyst Telenor  Islamabad

  Last Date to Apply: 6th April, 2022   Employment Type: This is a full-time position. Grade: This is a grade 2 position. Location: This role is based in...

View similar Jobs of Business Management and Administration

More Jobs like this Job

Admin Officer AGILE HR CONSULTING  Karachi

Position: Admin officer Qualification: Graduate Experience: 5 years in Administration Salary: 35,000/- + Overtime Age: Max 32 years Skills:...

Assistant Manager Operations SBW Foods  Lahore

A soft serve ice cream chain by the name of Fluffy is a fine quality ice cream brand. For our franchise operation we need a young...

Web Graphics Designer BOHRADEVELOPERS  Karachi

  We are looking for a Web Designer who is responsible for creating highly usable and visually...

Field Technician Cyber Internet Services  Karachi

  Summary The prime objective of Field Technician ODN Access is to activate the customer. Key...

Logistics Associate (02 position) United Nations Pakistan  Karachi

  Please apply using link below: ...

Google Adwords Specialist BOHRADEVELOPERS  Karachi

  We are looking for an experienced Googler that has success with paid search campaigns using...

Expert Mass Segment PMCL-JAZZ (Formerly known as Mobilink)  Islamabad

Job Description Grade Level: L3 Location: Islamabad Last date to apply: 5th March, 2021 What is Expert Mass...

Junior Manager (Production) Texo Poly Industries Pvt Limited   Lahore

Job Description On job training. Will get the ISO from sales dept. and prepare the material demand accordingly. ...