1. Accounting and Reporting
- Receiving payment requests, checking documents, verifying accuracy of payments and preparation of vouchers
- Custody of cheque books, preparing cheques, and maintaining inventory of cheque books
- Recording vouchers in GL and updating the accounting system timely
- Dealing with banks for cash transactions, transfer of funds, cheques, issuance of POs, DDs, and obtaining bank statements etc. and ensuring that all payments due to banks are paid on timely basis
- Ensure monthly closing of financials of the Company by 5th of the next month, while reporting the failure to competent authority
- Assist Manager Accounts in preparation of monthly bank reconciliations, receivables status, advances and other ageing reports
- Ensure timely and safe disbursement of project salaries
- Maintain petty cash and timely recording of all transactions
- Coordinate with auditors for facilitating provision of transactions data
- Coordinate with regional accounts officers for inter-region disbursements, transactions and obtaining data required at HO
- Assist Manager Accounts in preparation of Annual Financial Statements of the Company and ensuring timely execution and completion of Audit
- Timely submission of Invoices to the Clients by the Companies / Regions
- Preparation of Receivable and Payable sheets for discussion on fortnightly basis
- Ensure the timely and accurate preparation and submission of all operational and financial reports required under the various project contracts, loan agreements, and special requests that may be made from time to time by the Company and/ or management
- Assistance in timely and accurate preparation and submission of all income tax and sales tax returns as required and the timely payment of all local and other taxes due
- Strict follow-up to ensure timely realization of funds from customers and others claims
2. Internal Controls
- Control of all of the Company’s cash resources and disbursement procedures including:
o Drafting of checks for the signature of management
o Verifying the priority of the business purpose before cheques are written or cash is released
o Verifying that the expenditure conforms to current budget plan
o Audit/ Verify reconciliation of all bank accounts on monthly basis
o Retain custodial responsibility for the maintenance of the balances in the checking accounts and the impress petty cash balance
o Safeguard the unused checks on hand and the petty cash fund
Develop the internal control functions of the Company by:
- Ensure compliance with GAAP, Company policies and procedures, and governmental, regulatory, and tax requirements
- Notifying management of any significant violation of established internal control policy
- Suggesting changes in policies as needed on an on-going basis so that they remain effective over time as the activities increase
Provide an oversight function over the Company’s purchasing including:
- Verifying the existence of the appropriate level of approval authorization for all purposes
- Ensuring that the appropriate procurement documentation is filed and matched with invoicing to support the relaxed cash disbursement
- Implement and maintain control and audit procedures over inventories
- Ensuring strict compliance with the financial delegation grid
3. Receivables and Payable Management
- Ensure effective receivable management.
- Follow-up from clients on payments on regular basis.
- Maintaining close liaison with all major clients and vendors
Job Type: Full-time
Salary: Rs25,000.00 to Rs35,000.00 /month
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