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Job Description:
“We are looking for an admin officer to join our team and support our daily office procedures. A successful admin officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an office administrative or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis”.
Requirements

• Proven work experience as an administrative officer, administrator or similar role.
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.

Incentive plan: An incentive scheme is a plan to encourage individual or group performances. Therefore, in accordance of Talashkar project, the incentive plan will be decided by the company and the employee. The Company works on granting a scheme of provident funds to its employees. This effort from the side of organization will keep the employees motivated for the work they do.ResponsibilitiesSome of the responsibilities & duties of admin officer include:

• Maintaining record for invoices & related document acknowledgment receipts & prepare follow-up letters.
• Managing office supplies stock and place orders.
• Preparing regular reports on expenses and office budgets.
• Maintaining and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Track the status of invoices with the customers and make sure that the invoice is timely booked in their system. He should be able to understand customer payable process & requirements.
• Frequently visit customers for proper follow-up and collection.
• Ensure timely release of payments, earnest money and bank guarantee.
• Prepare & monitor branch expenditures & petty cash.
• Cross check local procurement claims, ledger & spot purchase.
• Recover bad debts/long overdue payments.
• Maintain inventory records (Inbound & Outbound) and report to concerned team lead.
• Supervise and assist admin related matters (Petty Cash, Transport, Stationery, Household, etc) .
• Prepare follow up letters or send follow up fax to customers.
• Frequently visit customers for proper follow-up and collection.
• Collect expected receipts for the current month and prepare actual vs expected receivable status on weekly basis.
• Maintain a record of withholding income tax detail & collection of withholding income tax challan.

TimingsThis employee will be working 12 hours from 10am to 10pm.Interview
For selection, the employee will be interviewed on his practical skills, decision-making skills, communication and screening writing.
Key performance indicator (KPI)
Key performance indicators (KPI’s) are indicators to measure performance which can be measured on a larger scale such as organizational objectives or on a small scale such as organizational departments.

• Workforce Performance
• Learning and Developments
• Workforce Costs (Salary, travel, etc)
• Recruitment

Experience: 2-3 years

Job Types: Full-time, Contract
Contract length: 6 months

Salary: Rs25,000.00 - Rs30,000.00 per month