Business Support Assistant (Human Resources) G4


Job Description


Interested candidates have to apply through



The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.


This position will be based in Human Resources Unit, Country Office Islamabad, Pakistan. Job holders will perform administrative support functions for HR Unit and report to the Human Resources Officer or the designate. At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities.


To deliver standard business support processes for Human Resources Unit in Country Office in order to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Maintenance of personnel and other HR files in line with the guidelines for filing and appropriate documents as per checklist in both soft and hard form.
  • Prepare and record certificates including Job experience, Visa assistance, Banking Instructions, Tax Exemption etc. for staff members where applicable.
  • Act as a focal person for biometric attendance management system, WINGS (SAP) related to travel, procurement, training and leave management.
  • Act as a focal point for receiving and processing UNLP applications and liaison with HQ in obtaining the same. Also act as a custodian for safe keeping of all National Staff UNLP’s. Maintaining list of UNLP holders, keeping record (issuance/receiving).
  • Act as focal person for processing and record keeping of R&R requests, updating R&R record sheet as well as processing of Danger Pay in WINGS for International Staff where and when required.
  • Act as a focal person for Leave planner for International staff and Time Keeping for all staff.
  • Assist staff members in obtaining UN ID Cards and correspond with relevant UN Entity in processing the same. Keeping record of UNID Forms and subsequent maintenance of list.
  • Assist in dealing with staff for their medical cards (including dependents) and escalate enrolment requests of dependents to relevant person in HR Unit for processing.
  • Assist HR Officer or designate in for all recruitment related activities including room reservation, computer arrangements and calling candidates for test/interviews.
  • Assist HR Officer or designate in Training related activities including arrangements for venue, equipment etc. Keeping record and sharing approved Training Request Form with relevant persons and updating training log.
  • Assist team members for event management including orientation for new inductees, farewells, service awards and Unit Retreats.
  • Any other task assigned by the Supervisor at the corresponding level.



Completion of higher secondary school education. First Level University Degree in the field of Human Resource Management/Development is desirable.



Four or more years of progressively responsible work experience particularly in Human Resources combined with experience in general administrative work.


Knowledge & Skills:

  • Proficient in the use of office equipment and computer software packages and skills such as Microsoft Word, Excel, Power Point etc.
  • Knowledge of work routines and methods in order to complete processes under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Ability to offer guidance to different staff on basic HR SOP’s.


Language:Excellent oral and written English and Urdu.


Similar Jobs

Executive Secretary Khyber Chemical (Pvt) Ltd  Lahore

Job Role: We are looking for responsible, highly-motivated problem-solver and miracle incumbent with excellent organization and time management skills able to thrive in a fast paced...

View similar Jobs of Business Management and Administration
Business Analyst - Karachi EY  Pakistan  

Business Analyst - Karachi   Position Summary The candidate will be responsible to conduct various...

View similar Jobs of Business Management and Administration
Business Analyst Intern e-Strats  Islamabad

e-strats is seeking a motivated business analyst intern who will apply knowledge of business practices and processes in a fast-paced environment. This will be an opportunity to work closely with...

View similar Jobs of Business Management and Administration
Project Manager Capital Club  Islamabad

Coordinate internal resources and third parties/vendors for the flawless execution of projects Ensure that all projects are delivered on-time, within scope and within budget Assist in the...

View similar Jobs of Business Management and Administration
Receptionist  Karachi

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests...

View similar Jobs of Business Management and Administration
Executive Secretary Xinhua Mall  Lahore

We are looking to hire an Executive Secretary with exceptional administrative and clerical skills. Executive Secretaries are expected to multi-task and work well under pressure in a fast-paced...

View similar Jobs of Business Management and Administration

More Jobs like this Job

Relationship Manager Retail HBL  Karachi

Relationship Manager Retail - Karachi Region - (1900034L) Description JOB PURPOSE To sell and market bank’s products...

Territory Sales Officer PepsiCo  Sheikhupura

To lead the distributor/ organization team in deploying company strategies to address local business needs. Train and motivate the team...

Creative Content Writer VFMSEO, Pakistan  Hyderabad, Pakistan

Job Description We are looking for Creative Content Writer with a tremendous experience for the SEO content writing. The company...

Recruitment Researcher Jobs in Pakistan ResourceSmith, Pakistan  Lahore, Pakistan

Job Description We are currently seeking to employ a number of Researchers to work closely with our team and we will provide all...

Admin Executive Rainsoft Financials  Karāchi

Rainsoft Financials is urgently seeking an experienced and results-orientated Admin Executive with excellent administrative skills....

Admin Assistant Virtual Force  Islamabad

Virtual Force is looking for a female candidate as an admin assistant to assist in daily business controls. Eligibile candidates can...

Operations Officer United Nations Pakistan  Pesh?war


Sales Operations Executive Jazz  Sukkur

Grade: L1 Last Date to Apply: 20th February 2020   As one of the leading employers in the country, Jazz...